CalRound

For tutors, coaches and teams running programmes for others.

Turn a photo or schedule into programme dates your participants can follow.

Photograph or upload your timetable. Check and edit the dates, then share one link or QR code. People follow the programme in their usual calendar — and receive changes when their calendar app refreshes.

Create your first programme free See how it works

Your first programme is free forever to create, publish and keep updated. No card to start.

From timetable to everyone's calendar

Illustration · a hypothetical 20-session programme

  1. 1 Start with your schedule
    Community workshops
    Welcome workshop6 Nov · 10:00Creative skills13 Nov · 10:00Group project20 Nov · 10:00

    Timetable · 20 sessions

    Take a photo, or upload a PDF, Word, Excel/CSV or PowerPoint schedule. Paste spreadsheet rows or start blank, too.

  2. 2 Check it, make it yours

    Extracted → ready for your review

    Welcome workshop

    Date / time
    6 Nov · 10:00–11:30
    Venue added
    Community hall

    Checked by the organiser

    AI extracts sessions, dates and times. You check and correct them before publishing, then add venues, descriptions or speakers.

  3. 3 Share the whole programme

    One programme link or QR

    In their usual calendar

    Welcome workshop

    Fri 6 Nov · 10:00

    Community hall

    All 20 sessions followed together

    People follow all sessions in their existing compatible Google, Apple or Outlook calendar. No new CalRound account or individual invites.

  4. 4 Plans change? Edit once.

    Welcome workshop

    Community hall

    Library meeting room

    Updated in subscribed calendars when their calendar app refreshes.

    Change a date, time or venue in one place. People following the programme see those updates when their calendar app refreshes — no new batch of invites.

For the organiser

Your schedule. Without all the retyping.

Start with the timetable you already have instead of entering 20 or 30 dates by hand. Review the details, publish when you're ready, and keep control of the whole programme in one place.

For everyone following

All the sessions. In their usual calendar.

One link or QR code lets participants follow the programme alongside their own plans. No new app to learn, no CalRound signup, and no copying each session into a diary.

Other things you can do

Keep the useful details alongside the dates — from courses and community activities to training and school programmes.

  • Keep session details together

    Edit venues, timings, descriptions and online meeting links.

  • Add the people involved

    Include speakers and hosts, with private contact details kept on the organiser's side.

  • Work with dates still to confirm

    Keep TBC sessions in your programme and fill in the details when ready.

  • Optional attendance tools

    Recipient lists and attendance responses are available where your plan includes them.

A few questions, answered

Which files can I upload?
A photo, PDF, Word document, Excel spreadsheet, CSV or PowerPoint schedule. You can also paste rows from a spreadsheet or start with a blank programme.
Will AI get everything right?
Not always. CalRound extracts session names, dates and times, then you review and correct the result. Check missing or uncertain details and add anything else you need before publishing.
Do participants need an account?
No CalRound account or new app is needed. People follow the whole programme in a compatible existing calendar, such as Google Calendar, Apple Calendar or Outlook. You don't need to collect every email address or send individual invitations.
How quickly do updates appear?
Changes reach subscribed calendars when their calendar app refreshes. That timing is controlled by the calendar provider, so updates are not necessarily instant. Following a programme is different from downloading a one-off copy of its dates.

Start with the schedule you already have.

Turn it into one programme, check the details, and share it with everyone who needs the dates. Your first programme is free.

Create your first programme free